Accounts Payable Specialist (WFH)

Related keywords: accounts payable remote jobremote job north carolinaremote job accounting

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Overview of Penbrothers

Penbrothers is a prominent HR and remote talent management partner in the Philippines, recognized as one of the fastest-growing companies in the region. The organization aims to connect skilled Filipinos with global opportunities in dynamic startups while allowing them to work from their own homes. Known for its inclusive and transparent workplace culture, Penbrothers emphasizes the importance of employee welfare and career development.

About the Client

The client company is a luxury homebuilding and remodeling organization located in Charlotte, North Carolina with over 50 years of experience in the industry. This company is renowned for its workmanship and the personalized services it offers in the areas of custom homes, renovations, and commercial construction. Their client-focused approach ensures delivery of high-quality and timeless homes in upscale neighborhoods such as Myers Park, Eastover, and SouthPark.

Job Role: Accounts Payable Specialist

The position of Accounts Payable Specialist (WFH) is specifically designed for individuals with strong accounting skills and attention to detail. The primary responsibility will be to manage all aspects of subcontractor and vendor payments, as well as employee expense reimbursements. This role is critical for maintaining the financial integrity of the company and ensuring timely processing of all financial obligations.

Job Responsibilities

• Accounting Data Entry Duties:

  • Enter approved bills into QuickBooks or JobTread Construction Software.
  • Process bi-monthly check runs for vendor payments.
  • Download and record approved expenses from Expensify.
  • Reconcile vendor statements and settlement statements from Expensify.
  • Enter job cost budgets and change orders into QuickBooks Desktop.
  • Reclassify job costs when requested by Estimators/Project Managers.
  • Regularly review and correct any coding discrepancies in overhead or classes.
  • Assist the Controller with additional accounting duties.

• Accounting Admin Duties:

  • Maintain and update vendor records in QuickBooks including contact details, insurance certificates, and W9 forms.
  • Track and issue trade agreement packages ensuring completion.
  • Ensure that vendor records are current and remove any that are inactive when necessary.

• Vendor Communications:

  • Serve as a point of contact for vendor inquiries about payment and documentation.
  • Request and track Certificates of Insurance and W9 forms as needed.
  • Follow up on missing documents and communicate with vendors to resolve any issues.

• Project Managers/Estimators Communications:

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  • Conduct weekly updates with Project Managers and Estimators concerning expired insurance and vendor bills on hold.
  • Upload detailed job cost reports to individual job files maintained by each PM.

Qualifications Required

• Experience: Typically requires 3-4 years of experience in an accounts payable position, ideally within the construction sector.

• Education: A Bachelor's degree in Accounting, Finance, Business Administration, or a similar field is essential.

• Skills & Attributes:

  • Strong attention to detail and commitment to accuracy.
  • A positive, team-oriented outlook with a customer-service focus.
  • Exceptional organizational, planning, time management, and communication abilities.
  • Proficiency in MS Office, QuickBooks Desktop, Expensify, and JobTread Construction Software is essential.
  • A willingness to learn and a receptiveness to feedback are also highly valued.

Encouragement for Diverse Candidates

Penbrothers is dedicated to fostering an inclusive and authentic workplace. Therefore, even if you might not meet every single qualification, they encourage you to apply if you are excited about the opportunity, as you could be the right fit for the role or other positions.

Hiring Process

Penbrothers employs AI tools to accelerate hiring processes and ensure equitable attention to all candidates. Expect an AI Interviewer as part of the initial assessment, which is supervised by Human Talent Acquisition Experts throughout your application journey.

Employee Benefits and Work Environment

At Penbrothers, the emphasis is placed on creating exceptional employee experiences. Employees are nurtured in an environment of learning and offered growth opportunities. The company promotes meaningful work that contributes to the client experience, emphasizing the value of employees as their biggest asset. With in-depth training opportunities, employees can get involved in high-growth startups while working remotely from their homes.

Penbrothers has generated over 1,400 Filipino jobs and empowers startups worldwide by enabling them to concentrate on their growth aspects while providing quality contributions from remote locations. The company remains focused on creating engaging and rewarding work experiences for its team members.

This job offer was originally published on himalayas.app