Administrative Data Entry File Clerk

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Overview

The Administrative Data Entry File Clerk position at Recruitlytixs Hirings presents a unique opportunity for individuals with a strong attention to detail and organizational skills. The role is primarily focused on efficiently managing and organizing data in a digital format while maintaining confidentiality and compliance with established protocols. This is a full-time remote position based in Alberta, Canada, making it an excellent chance for those looking to work from home in the field of data management.

Key Responsibilities

As an Administrative Data Entry File Clerk, you will be tasked with various responsibilities that include, but are not limited to:

• Intake and Indexing: You will receive files from different sources including shared inboxes, portals, and cloud folders. Your job will be to confirm the type of documents, required fields, signatures, and attachments, as well as to index each record using standardized metadata, such as client or project IDs, dates, and document categories.

• Document Organization: In this aspect of the role, you will apply standardized naming conventions and folder structures. You will also convert formats when necessary, including merging PDFs, splitting documents, or compressing files. Maintaining a controlled library of documents that identify final versions, drafts, or archived files is also key to your responsibilities.

• Quality Control: This involves conducting daily spot checks for duplicates or misfiles and flagging exceptions for routing to the appropriate owners with clear notes. Keeping error logs to identify recurring problems and contributing to process improvements that reduce rework are also important components of this responsibility.

• Records Governance and Compliance: You will handle sensitive records with strict access control and confidentiality. This means following retention schedules, legal hold instructions, and deletion or archival rules, as well as being prepared to support audits by quickly pulling records and documenting chain-of-custody steps.

• Collaboration and Communication: A crucial part of your role will involve coordinating with various internal departments to clarify file requirements and provide timely status updates on backlogs and turnaround times.

  

Required Skills

Candidates for this role should possess a range of skills and qualifications, including:

• Experience: Prior experience in records management, administrative support, clerical work, or document control is preferred.

• Attention to Detail: You must demonstrate a strong attention to detail and consistency in following naming and filing rules.

• Handling Confidential Information: Comfort with managing confidential information and following strict protocols is essential for this role.

• Computer Proficiency: Basic computer skills, including familiarity with file systems, spreadsheets, PDFs, and collaboration tools, are necessary for successfully executing the role's responsibilities.

Success Metrics

Your performance and success in this position will be evaluated based on several metrics:

• Accuracy Rate: Tracking the rate of misfiled or incorrectly indexed metadata.

• Turnaround Time: Measuring the time from receipt of files to their proper filing.

• Backlog Size and Daily Throughput: Assessing the backlog of documents awaiting processing and how many are processed daily.

• Audit Retrieval Speed and Completeness: Evaluating how quickly and completely records can be retrieved for audits.

• Compliance Adherence: Ensuring compliance with accessibility control and retention tagging rules.

Why Join Recruitlytixs Hirings?

By joining as an Administrative Data Entry File Clerk, you will become an integral part of a company dedicated to exceptional service and organized business operations. The emphasis on detail and commitment to data accuracy underscores the importance of this role within daily operations. The company's dedication to maintaining a productive work environment makes this an attractive position for job seekers in the field.

This job offer was originally published on remoteOK.com