Administrative Data Entry File Clerk

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Job Overview

ReLytics Hires is currently seeking a detail-oriented and dedicated individual for the position of Administrative Data Entry File Clerk. This role is crucial for maintaining organized business operations and delivering exceptional service. If you have a knack for managing records, ensuring data is entered accurately, and thriving in a remote work environment, this job could be your perfect match.

Responsibilities

As an Administrative Data Entry File Clerk, you will take on various responsibilities that play a vital role in the company's daily operations. Key areas of focus will include:

• Intake & Indexing: You will receive files from shared inboxes, portals, internal ticketing tools, and cloud folders. Confirm document types, signatures, and any required fields. Index each record using standard metadata, including client or project ID, date, document category, version, and region.

• Document Organization: Applying standardized naming conventions and folder structures is essential. You may need to convert file formats (e.g., PDF merge/split, image-to-PDF) and maintain various libraries including final drafts, archives, and retention tags.

• Quality Control: A daily spot check for duplicates, misfiles, missing pages, and unreadable scans will be part of your routine. When you identify exceptions, you will flag them and ensure they are routed to the correct owner with clear notes, contributing to maintaining logs and processes that reduce rework.

• Records Governance & Compliance: Handle sensitive records while adhering to strict access controls and confidentiality. You will enforce retention schedules and provide compliance during audits. Your ability to pull records quickly and document chain-of-custody steps will be essential.

• Collaboration & Communication: Throughout your daily operations, you will coordinate with various departments such as HR, Finance, Operations, Legal, and Customer teams. Providing timely status updates on backlogs and turnaround times will facilitate smoother communication and operation.

Tools and Software

In this role, you may utilize several tools and software, such as:

• Cloud Storage: Google Drive, SharePoint, Dropbox
• Document Tools: Adobe Acrobat or equivalent software
• Spreadsheets and Ticketing: Jira, Asana, or ServiceNow
• E-Signature Platforms
• Basic office productivity tools

Success Metrics

To measure your performance in this role, you will be evaluated on several success metrics including but not limited to:

• Accuracy rate: This includes the misfile and metadata error rate
• Turnaround time from receipt to filing
• Backlog size and daily throughput
• Speed and completeness of audit retrieval
• Compliance adherence, such as access control and retention tagging

Job Requirements and Skills

Applicants interested in this position should possess several key qualifications to ensure a successful fit:

• Experience: Prior experience in records management, administrative support, clerical work, or document control is preferred.
• Attention to Detail: A strong attention to detail is crucial, especially in following naming and filing rules consistently.
• Confidentiality: It's important that candidates are comfortable handling confidential information and following strict procedures to maintain privacy.
• Computer Proficiency: Basic computer skills, particularly with file systems, spreadsheets, PDFs, and collaboration tools, are necessary.

Conclusion

This full-time role offers an excellent opportunity for individuals looking to contribute to organized business operations with a commitment to accuracy. Joining ReLytics Hires means you will play an essential role in helping the team remain productive and organized while participating in a supportive and business-focused environment. If you are ready to step into a vital position in the industry, applying for this opportunity could be your next career move!

This job offer was originally published on remoteOK.com