Related keywords: real estate remote jobexecutive assistant remote jobpersonal assistant remote job
The role of the Commercial Real Estate Executive Assistant is crucial for the efficient functioning of a growing pipeline and operations in the real estate sector. The client, a US-based company, is actively looking for independent contractors to engage with and prioritize reliable administrative support. In essence, this role will not only streamline daily operations but also allow the company’s founder to focus on higher-impact tasks. Therefore, this position promises an exciting opportunity for the right candidate.
This freelance position aims to fill a gap within the team that requires someone with specific skills in commercial real estate. The executive assistant will take charge of recurring administrative tasks, which include scheduling, communication management, and database upkeep. The primary objective is to create a framework of reliability and structure so that the principal can smoothly offload responsibilities. This role will play a vital part in scaling the company’s operations efficiently.
The responsibilities of the Commercial Real Estate Executive Assistant focus on several critical areas:
Calendar and Communication Management: The assistant will manage the principal’s calendar, coordinate meetings that span multiple time zones, and confirm appointments. Furthermore, they will monitor emails, draft responses, and follow up on outstanding items.
Database and CRM Management: Another key responsibility involves maintaining cleanliness within the CRM (Customer Relationship Management) systems, particularly RealNex, alongside regular Excel and Google Sheets management.
Administrative Operations: This entails preparing meeting notes, managing action items, coordinating various travel needs (flights, hotels), and even light research activities to support transactions.
Workflow Optimization: The role also requires documenting workflows and standard operating procedures (SOPs), identifying areas that need improvement, and ensuring smooth operations.
The candidate interested in this role must possess several key skills and qualifications:
Experience: A minimum of 1 year as an Executive Assistant or in a similar operations/administrative role within commercial real estate is mandatory.
Database Management: Hands-on experience with commercial real estate databases, especially RealNex, is preferred.
Technical Proficiency: Strong skills in Excel/Google Sheets (especially in importing and cleaning data) and Google Workspace are essential.
Communication Skills: Excellent phone and email communication abilities, with a professional demeanor when interacting with clients, are crucial.
Availability: The position is for 20 hours/week, specifically Monday–Friday from 8:00 a.m. to 12:00 p.m. Eastern Time. Candidates must be comfortable adhering to this schedule.
Work-from-Home Requirements: Candidates must have a modern computer (Intel i5 or equivalent), sufficient internet speed (40MBPS minimum), a noise-cancelling headset, and a dedicated workspace for uninterrupted productivity.
While specifics about benefits are not mentioned, the salary for this position is set at $6 per hour. It’s important to note there are no additional benefits offered within this compensation package, making it essential for candidates to evaluate the role’s potential against personal financial needs.
This position is designed to be fully remote, encouraging candidates to work from their own homes. To be successful in this setup, reliable internet connectivity and an appropriately quiet workspace are mandatory. Moreover, the requirement for candidates to furnish their own computer and equipment emphasizes the freelancing nature of the role, where independence and self-management are crucial.
The job description emphasizes that the ideal candidate will likely thrive on keeping leaders organized and enjoy turning messy data into clean systems. Proactivity, dependability, and comfort with building Standard Operating Procedures (SOPs) to facilitate smooth transitions are beneficial traits for applicants. Additionally, experience in commercial real estate administration and an eagerness to take on the CRM/database function are seen as desirable attributes.
For someone who is adept in commercial real estate and possesses top-notch administrative skills, this role offers an excellent opportunity to work with a respected company, Magic. With the flexibility of remote working hours and the chance to impact a growing organization positively, this position could serve as a career launching pad for future advancement in the field of real estate and administrative support. Should you meet the qualifications and be open to a freelance commitment, this role may be a fitting next step in your professional journey.
This job offer was originally published on himalayas.app
This job offer summary has been generated using automated technology. While we strive for accuracy, it may not always fully capture the nuances and details of the original job posting. We recommend reviewing the complete job listing before making any decisions or applications.
