Contracts Specialist

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Position Overview

The Contracts Specialist position at Boston Medical Center involves managing the lifecycle of low to moderate risk vendor goods and services agreements. The specialist plays a vital role, maintaining contract records, handling correspondence, and monitoring contracts to ensure they are up to date. The focus is on ensuring compliance while taking appropriate action to amend, extend, or close out contracts as required.

Job Responsibilities

• Lifecycle Management: The primary responsibility includes overseeing vendor agreements, ensuring they are maintained throughout their lifecycle. This involves keeping thorough records and corresponding with both internal and external stakeholders.

• Contract Execution: The individual must handle routine contracts and execute low to moderate risk agreements in accordance with established policies and procedures, showcasing the ability to negotiate basic businesses terms as outlined in the templates and guidelines.

• Documentation and Compliance: The preparation of proposals, bids, and contract modifications is crucial. The Contracts Specialist will also maintain documentation necessary for contract performance and ensure compliance with relevant guidelines.

• Coordination with Teams: Close cooperation with Supply Chain and Accounts Payable teams is expected to rectify pricing discrepancies and ensure accurate processing of vendor payments. Clear communication is vital in dealing with issues or developments associated with assigned contracts.

Educational Requirements

The ideal candidate is expected to possess at least a Bachelor's degree or equivalent education and experience. Certification from the National Contract Management Association (NCMA) or the International Association for Contract and Commercial Management (IACCM), or a similar credential is preferred.

Experience

Candidates should have 1-3 years of related business or contract management experience. It is essential for candidates to demonstrate familiarity with the procurement process and vendor management.

Required Skills

• Communication Skills: Strong written and verbal communication skills are essential, as the Contracts Specialist will need to effectively relay contract policies and practices to internal teams. Attention to detail is crucial in documenting contracts and correspondence.

• Technical Skills: Proficiency in Microsoft Office products such as Word, Excel, and PowerPoint is required. Additionally, experience with contract lifecycle management and ERP systems will be beneficial for managing documentation and workflows efficiently.

  

• Analytical Skills: The role requires basic analytical skills necessary for making sound recommendations based on data, alongside the ability to prepare precise summary information regarding contractual agreements.

Salary Information

The salary range for the Contracts Specialist position is between $50,500.00 - $73,000.00. This salary range provides an estimate based on the minimum job qualifications and considers a multitude of factors, including education, experience, skills, and necessary certifications.

Benefits

Boston Medical Center offers a generous total compensation package that goes beyond the base salary. Benefits include:

• Medical, dental, and vision insurance
• Discretionary annual bonuses and merit increases
• Flexible Spending Accounts
• 403(b) savings matches
• Paid time off
• Career advancement opportunities
• Various resources to support the well-being of employees and their families

Work Environment and Schedule

The position operates in a full-time capacity, suitable for candidates looking for stable working hours while engaging in important work related to contract management. The work is expected to be performed in the United States, offering potential flexibility in work arrangements as part of a remote operations team.

Additional Information

Candidates must be aware of recent trends in employment scams and note that applications for the position should only be submitted through the official website of Boston Medical Center. The organization does not require upfront fees for applications and warns against job offers made via text messages or social media platforms. All job duties and responsibilities described are general in nature and may be adjusted based on organizational needs and employee performance.

The Contracts Specialist role at Boston Medical Center offers a unique opportunity for individuals with the required skills in contract management and procurement to make a significant impact in the healthcare sector. Candidates are encouraged to leverage their background and experience to help manage contracts effectively in a vital role that supports operational excellence.

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