HR and Payroll Specialist

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Job Overview

Pavago is looking for a skilled HR and Payroll Specialist to join their dynamic team. This full-time position is primarily focused on managing end-to-end payroll processing for U.S. employees using ADP. The successful candidate will need to ensure accuracy, compliance, and efficiency in their payroll operations while providing necessary administrative support to the Human Capital (HC) team across various HR functions.

Key Responsibilities

1. Payroll Processing & Compliance: The HR and Payroll Specialist will oversee payroll for over 300 U.S. employees using ADP Workforce Now. This entails ensuring compliance with all federal, state, and local regulations. Responsibilities include processing biweekly payroll involving wages, overtime, bonuses, deductions, and taxes. The role also includes conducting audits, managing year-end reporting (W-2, 1099), handling garnishments, and resolving payroll discrepancies in collaboration with the finance team.

2. HR Administration & Employee Support: Assisting employees with payroll inquiries, tax forms, and benefits will also be crucial. The candidate will manage leave compliance under FMLA, military, and disability provisions while supporting new hire payroll setups. They will also be responsible for handling HRIS updates and maintaining accurate employee records.

3. HR Compliance & Reporting: Generating and analyzing payroll and workforce reports using ADP and other HR tools is another important part of the position. The Specialist needs to ensure compliance with labor laws such as EEO, FLSA, FMLA, and ADA, and assist in the implementation of policies and compliance monitoring across HR functions. Close collaboration with HR leadership on payroll-related audits and process improvements is also required.

4. System & Process Improvement: Maintaining ADP Workforce Now by troubleshooting issues and updating employee data will be part of the role. The Specialist will be tasked with identifying opportunities to enhance payroll processes for improved efficiency and accuracy while working with cross-functional teams to refine payroll workflows and system integrations.

Ideal Qualifications

To qualify for this position, candidates should be detail-oriented and analytical, capable of auditing and reconciling payroll data with precision. Other qualities that make an ideal candidate include:

• Technical Proficiency: Advanced experience with ADP Workforce Now and Microsoft Excel, including skills in pivot tables, VLOOKUP, and data analysis.
• Compliance Knowledge: A solid understanding of U.S. labor laws and payroll compliance, especially within multi-state payroll environments.
• Problem-Solving Skills: Strong capabilities in troubleshooting payroll discrepancies while ensuring timely resolutions.
• Confidentiality: The candidate should handle sensitive payroll and employee data with the utmost confidentiality and professionalism.
• Effective Time Management: Ability to manage multiple tasks efficiently in a fast-paced environment while maintaining accuracy and compliance.

The required qualifications include a minimum of 3 years of experience in U.S. payroll processing, preferably in a multi-state context. A Bachelor’s degree in HR, Accounting, Business Administration, or a related field is also preferred. Extensive experience with ADP Workforce Now and managing leave administration (like FMLA and disability) is necessary. Familiarity with HRIS systems and payroll reporting systems will be a plus.

Interview Process

The hiring process consists of several stages:

1. Initial Phone Call: A brief conversation to gauge your experience and fit for the role.
2. Video Interview: A deeper discussion regarding your experience, motivations, and overall suitability.
3. Final Interview: A comprehensive interview with the client to ensure a mutual fit and alignment.
4. Background Check: Verification of experience and references to solidify the hiring process.

Application Instructions

Candidates who believe they are a fit for this role are encouraged to submit their application promptly. This opportunity provides a chance to significantly influence the payroll processing landscape within the company while contributing to the overall success of the HR function.

About the Employer

Pavago is a well-known recruitment agency that connects remote talents to businesses worldwide. Their strong reputation in the recruiting space is accompanied by a commitment to promoting competitive pay regardless of geographical location. They provide an array of remote job opportunities across various industries, enabling a broad reach for both seasoned professionals and emerging talents. Pavago aims to redefine talent recruitment by eliminating geographical barriers and creating a platform where global career ambitions can flourish.

The role of an HR and Payroll Specialist at Pavago offers a comprehensive experience in payroll management and HR functions within an innovative company that values remote work and global collaboration. This position not only allows for professional growth but also provides an opportunity to contribute to transforming the concept of remote employment.

This job offer was originally published on remotive.com