Personal Assistant / Secretary Contract Full Time

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Job Overview

The position available is for a Personal Assistant / Secretary with HAIL Partners, located in City of London, Greater London, UK. This role calls for a highly skilled individual within the realm of executive assistance, focusing primarily on providing high-level support to a senior executive at a prominent global private equity firm. The nature of this job is part-time, and it involves a variety of complex responsibilities that span across investor relations, event planning, team collaboration, and operational excellence.

Company Information

HAIL Partners is a recognized entity in the realm of private equity, involved in offering strategic support and solutions. They have partnered with a leading global private equity firm looking for an experienced individual to assume the role of Senior Executive Assistant. This position is not just about being an assistant; it involves embarking on a strategic journey with substantial responsibility and opportunities for leadership within the firm.

Key Responsibilities

As a Personal Assistant/Secretary, the main responsibilities include, but are not limited to:

  • International Travel Coordination: Overseeing the logistics involved with international travel, including creating detailed itineraries, securing necessary visas, and ensuring high-standard travel arrangements.

  • Project Leadership: Taking charge of key internal and external initiatives. This includes preparation for business-critical meetings and client-focused events.

  • Team Collaboration: Working in close touch with a network of other executive assistants to guarantee comprehensive coverage and support for the executive staff.

  • Operational Excellence: Managing important backend operations such as processing expenses and invoices, keeping CRM systems updated, and preparing necessary materials for meetings and presentations.

  • Regional Support: Occasionally providing assistance to another global office, which may involve travel or remote collaboration.


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  • Mentorship and Leadership: Potentially leading and developing junior executive assistants, driving team initiatives as part of the role's strategic exposure.

Required Skills and Qualifications

To qualify for this role, applicants need to meet the following requirements:

  • A minimum of 5 years of proven experience in a high-level Executive Assistant role, ideally within the private equity or private markets sector.

  • A background in Investor Relations is advantageous, with an understanding of fundraising activities, including due diligence processes and roadshow planning.

  • Exceptional skills in navigating complex international travel arrangements, particularly involving multi-time zone scheduling.

  • Strong interpersonal skills with the ability to work collaboratively within teams, while also demonstrating the capacity to lead where necessary.

  • Openness to mentor and develop junior staff members, contributing to a positive team culture.

Salary and Benefits

While the exact salary details are not explicitly stated, the firm offers competitive benefits. The role grants flexibility through a hybrid working model, allowing employees to work in the office 2-3 days per week.

Conclusion

This position is ideal for individuals who are seeking an opportunity that combines both administrative support and strategic responsibilities in a dynamic environment. Candidates with expansive experience, especially within private equity, will find the dual advantage of personal growth and professional development appealing. With HAIL Partners, successful candidates can anticipate a collaborative working atmosphere that emphasizes efficiency, mentorship, and interdepartmental synergy.



This job offer was originally published on jooble.com

HAIL Partners

City of London, Greater London, UK

Operations

Part-time

June 14, 2025

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