Related keywords: bookkeeping remote jobaccounts payable remote jobcoordinator remote job
The Remote Administrative & Operations Coordinator position at The Hello Team is designed for highly organized individuals looking to support daily operations in a fully remote capacity. The role combines administrative, financial, and operational tasks to ensure the smooth functioning of the team’s activities.
In your day-to-day activities, you’ll:
Prepare and maintain job estimates, ensuring accuracy in cost documentation.
Follow up with clients on payment statuses, ensuring that incoming payments are recorded promptly.
Coordinate with contractors to confirm their work availability and readiness for projects.
Manage worker schedules for upcoming jobs as well as daily assignments.
Record hours worked for each job precisely in relevant job sheets.
Document change orders and improvements within job notes to maintain accurate records.
Organize materials and track changes on order sheets while actively managing job details.
Your role will include tracking project progress by:
Adding invoices to job sheets and calculating total job costs, inclusive of labor, materials, and overhead expenses.
Entering detailed job information into a master tracking document, ensuring accurate records for all projects.
Monitoring outstanding job-related expenses, including taxes, workers' compensation, and insurance for accurate financial tracking.
You will be responsible for:
Opening permits as needed and organizing all related documentation in Google Drive.
Creating dedicated folders for each job where all permits and supporting files are uploaded for easy access.
Assist in maintaining the financial health of the projects by:
Supporting Accounts Payable and Accounts Receivable processes, ensuring records of incoming and outgoing funds are meticulously maintained.
Recording expenses and managing organized financial records that can easily be referred to at any moment.
Tracking individual transactions and reconciling them with recorded charges monthly.
Processing vendor payments regularly while providing payroll support by tracking worker hours.
You will also engage in operations oversight by:
Monitoring worker punch-ins using the designated tracking system for accountability and productivity.
Requesting supplier slips and integrating them into the appropriate tracking sheets, which is crucial for cost management.
Performing additional tasks and responsibilities as needed in this role.
To be a suitable candidate for this position, you should possess:
Proficiency in English, both written and spoken, to communicate effectively within the team.
Experience with QuickBooks or similar bookkeeping software, though not strictly required.
Exceptional organization and detail orientation, enabling you to manage intricate documentation efficiently.
Ability to juggle multiple tasks and prioritize effectively while ensuring all follow-ups are completed in a timely manner.
Prior experience in an administrative or office support role is preferred, showcasing your capability in a professional setting.
A professional demeanor with a reliable, self-motivated attitude, and a positive mindset conducive to a growth-oriented work environment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Drive, specifically in managing spreadsheets and records across various platforms simultaneously.
Sound judgment, independent working capability, adaptability, and efficiency in following instructions.
A reliable computer setup (Windows 10 or newer), preferably with two monitors, along with a stable, high-speed internet connection to facilitate remote working conditions.
Interest in pursuing long-term career opportunities with room for professional growth and development.
The role offers 100% remote work with a full-time commitment of 40 hours per week. This is considered a long-term opportunity open to growth possibilities. The compensation for this role is provided in USD. Employees can expect a supportive work environment conducive to their personal and professional advancement, making this position appealing for those wanting a stable, fulfilling career.
The Remote Administrative & Operations Coordinator position at The Hello Team provides a dynamic opportunity for candidates looking to blend their administrative prowess and bookkeeping skills in a supportive remote team environment. With a focus on strong communication and operational efficiency, this is an excellent career path for detail-oriented professionals seeking stability and growth.
This job offer was originally published on himalayas.app
This job offer summary has been generated using automated technology. While we strive for accuracy, it may not always fully capture the nuances and details of the original job posting. We recommend reviewing the complete job listing before making any decisions or applications.
