Summer Programs Administrative Assistant

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Position Overview

The Summer Programs Administrative Assistant position is a vital part-time role based at the University of North Dakota in Grand Forks. The successful candidate will provide essential administrative support specifically aimed at ensuring the seamless operation of various summer conferences and camps hosted by the university. This position is designed for currently enrolled students at the University of North Dakota, with a commitment to the university's program initiatives over the summer.

Contract Type

This job is classified as a part-time position, allowing for flexible working hours up to 25 hours per week. It is non-benefited, meaning that the role does not come with additional employee benefits, and is non-exempt, qualifying for overtime pay at an hourly rate of $17.50. Importantly, this position requires candidates to be available for evening and weekend hours as dictated by the schedules of the summer groups.

Job Responsibilities

Key responsibilities of the Summer Programs Administrative Assistant include:

  • Assist the Housing Operations Manager with pre-arrival discussions to finalize housing needs for incoming groups.

  • Manage and update the planning calendar for summer groups, ensuring all logistics are in order.

  • Partake in weekly staff meetings and manage communication between team members.

  • Maintain minute-taking for meetings with summer groups to ensure proper documentation.

  • Oversee key inventory management and keep building amenities in good condition throughout the summer.

  • Coordinate with summer staff for group checkouts and condition processes.

These responsibilities highlight the importance of the role in logistical planning, communication, and problem-solving, all essential skills for a successful career in administrative support or program coordination.

Required Skills

Applicants must possess a variety of skills to perform effectively in this role:

  • Strong organizational skills are critical to coordinate multiple tasks and manage logistics across different groups.

  • Excellent communication skills, both verbal and written, are needed to liaise effectively with team members and group participants.

  • Self-initiative and the ability to work both collaboratively and independently are essential, given the nature of the tasks.

  • Proficiency in Microsoft Office 365 is required to handle documentation, communication, and scheduling effectively.



  • A positive representation of the university and its housing programs is pivotal to encourage future recruitment efforts.

Minimum Requirements

To qualify for this position, applicants must meet specific requirements:

  • Be enrolled as a student at the University of North Dakota for the Spring 2025 semester, excluding Spring 2025 graduates.

  • Remain local to Grand Forks throughout the summer (from May to August).

  • Successfully complete a Criminal History Background Check, as per university regulations.

  • Verify identity and eligibility to work in the U.S. This position doesn’t support visa sponsorship, so applicants should be U.S. residents or citizens.

Preferred Qualifications

While not mandatory, the following qualifications can enhance an applicant's profile:

  • A flexible summer schedule that accommodates varying arrival and departure times for groups.

  • Prior experience in program planning and logistics coordination, which can be beneficial for handling the duties of this role.

Application Process

Interested candidates must submit their application by the closing date including:

  • A complete application form.

  • An updated resume detailing relevant experiences and qualifications.

Candidates also have the option to inform the university if they have previously worked for the University of North Dakota or any North Dakota State agency, including details of their role and hours worked.

Additionally, University Career Services offers various resources to assist students in preparing their applications, including resume reviews, cover letter assistance, and interview preparation. To access these services, students can schedule an appointment through Hawk Central or contact the Career Services team directly.

Conclusion

This Summer Programs Administrative Assistant position at the University of North Dakota presents an excellent opportunity for students seeking to gain practical experience in an administrative role within their academic institution. The part-time nature allows for flexibility while providing crucial support to summer programs, enhancing the overall educational experience for attendees.



This job offer was originally published on himalayas.app

University of North Dakota

Grand Forks, United States

Translation

Part-time

February 1, 2025

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