Systems & Workflow Automation Specialist- Freelance, Remote

Related keywords: freelance remote jobwork remotelyproject management remote job

Introduction

Magic, a U.S.-based residential remodeling company, is looking for a Systems & Workflow Automation Specialist for a freelance remote position. This role is essential in ensuring smooth business operations by automating and documenting key workflows, particularly across platforms like Go High Level, Notion, and Motion. As an automation specialist, you will replace a previous hire and are expected to be a self-sufficient and high-integrity operator who quickly adapts to changes and enhances productivity. The nature of this position allows you to contribute to multiple facets of business operations, all while working remotely.

Company Overview

Magic specializes in high-quality renovations for established homeowners. The company prides itself on its ability to deliver stress-free and efficient remodeling solutions, driven by craftsmanship and effective project management experience. With a focus on integrity, clear communication, and consistent execution, Magic is deeply committed to helping its leadership teams concentrate on growth while enhancing operational efficiency.

Key Responsibilities

Your primary responsibilities in the role will include the following:

• Workflow Automation & Systems Integration:

  • Design and implement end-to-end automations across Go High Level, Notion, and Motion.
  • Configure Twilio-powered SMS workflows for daily communications and reminders.
  • Build dashboards and smart scheduling tools in Motion to optimize task prioritization.
  • Maintain and document all automation processes.

• SOPs & Process Documentation:

  • Map current workflows and create Standard Operating Procedures (SOPs), checklists, and templates in Notion.
  • Establish version controls for efficient retrieval and training.
  • Use feedback to continually improve processes.

• Task, Project, and Calendar Management:

  • Plan and auto-schedule tasks using Motion while managing related follow-ups.
  • Coordinate calendars, handling personal appointments and meetings.
  • Take structured notes during calls to derive actionable tasks.

• Communication & Executive Support:

  • Maintain communication primarily via SMS with both the principal and other team members.
  • Provide daily updates, surface potential issues, and help to close communication loops.

• Paid Social Support (if applicable):

  • Assist in setting up and managing Facebook/Meta advertising campaigns (only if experienced).
  • Help in tracking and reporting on related metrics.

Required Skills and Expertise

A successful candidate for this position will demonstrate proficiency in:

• Strong hands-on experience with Go High Level, Notion, and Motion.
• Expertise in configuring Twilio-based SMS workflows, preferably through Go High Level.
• Proven track record in creating effective SOPs and documenting processes.
• An organized and self-sufficient work ethic, with commitment to follow-through and integrity.

Additionally, the candidate should possess the following resources and setup:

• A reliable computer with at least 8GB RAM, an Intel i5 core processor or equivalent.
• An internet connection speed of at least 40MBPS.
• A suitable environment for remote work with tools like a headset with noise cancellation and a webcam.

Your Attributes

The ideal candidate should have exceptional personal qualities such as:

• Being a fast learner with a commitment to pride in one’s work.
• Positive attitude and ability to thrive in a self-directed role.
• Strong moral compass and accountability for results.

Working Conditions

This position offers a remote work setup, requiring the chosen candidate to maintain a reliable internet connection and a quiet workspace. The working hours are set from Monday through Friday, specifically from 12 PM to 8 PM ET, totaling 40 hours per week.

Compensation

The role offers a competitive rate of $7 per hour without additional benefits. Please note that compensation might be lower than market standards, thereby appealing primarily to candidates willing to gain experience and grow within the role and the company.

Summary

In conclusion, this position as a Systems & Workflow Automation Specialist at Magic offers a significant opportunity for a self-motivated individual passionate about building systems and making operations run better. If you have the required skills, enjoy tackling new challenges, and thrive in a freelance setting while supporting multiple business lines, you are encouraged to apply. This role not only enhances your ability to work independently but also allows you to contribute meaningfully to a company that values quality and growth in its operations.

This job offer was originally published on himalayas.app