V105- Virtual Legal Office Support Associate

Overview

Job Duck is seeking ambitious and culturally diverse individuals to join their team as a Virtual Legal Office Support Associate. The company is dedicated to fostering a rewarding workplace and offers remote job opportunities for US-based employers. With its recognition as a Great Place to Work every year since 2022, Job Duck emphasizes a vibrant work culture designed to help employees thrive.

Job Description

As a Legal Office Support Associate, you will be a crucial part of a dynamic legal team. Your primary responsibility will be managing administrative processes vital for keeping legal cases organized and ensuring the smooth operation of the team. This role demands a detail-oriented, proactive individual who thrives in a fast-paced environment. The tasks assigned in this position will contribute directly to enhancing client satisfaction as well as the efficiency of the legal team.

Responsibilities:

• Monitor and manage the admin inbox daily to ensure compliance with disclaimers.
• Assist the legal team with communication to opposing counsel and agencies.
• Conduct weekly payment audits and send reminders for overdue payments.
• Process and record both initial and recurring payments accurately.
• Follow up with clients for any missing documents, signatures, or payments.
• Draft, send, and upload client letters and agency submissions.
• Conduct weekly audits for any missing documents and payment records.
• Maintain an organized calendar of calls, deadlines, and payment dates.
• Schedule welcome calls within 48 hours of client onboarding.
• Track and upload signed engagement agreements into Clio, the legal practice management software.
• Ensure the Clio database is up-to-date and organized across all active cases.

Required Skills

To qualify for this position, applicants must have:

• At least 1 year of experience in administrative support.
• Exceptional organizational and time-management skills.
• A proven record of strong attention to detail and accuracy.
• The ability to manage multiple priorities and meet deadlines.
• Professional proficiency in written and verbal communication skills.
• Proficiency in CRM and legal software, showcasing a tech-savvy mindset.
• A problem-solving attitude and proactive approach to tasks.
• The capability to work successfully both independently and as part of a team.
• A firm commitment to confidentiality and discretion when handling sensitive information.

Work Schedule

• Days: Monday to Friday
• Time: 9:00 AM to 5:30 PM PST

This schedule aligns with the Pacific Standard Time (PST), indicating that candidates should either be in or be willing to work according to this time zone. The role also allows for flexibility in the remote work environment.

Salary and Benefits

The salary range for this position is between $1,150 and $1,220 per month. Depending on performance and tenure, there may also be opportunities for salary increases in the future as the employee takes on more responsibilities and demonstrates their capabilities.

Application Process

Ready to dive in? Interested candidates are encouraged to apply through the designated application process. It consists of multiple stages - submitting your application is just the first step. Each candidate must pass all stages successfully to continue moving forward within the hiring process. It is essential to keep an eye on your email and WhatsApp for follow-up communication, as a recruiter will guide you through this process. Applicants should also check their spam folder to ensure they do not miss any important communication related to their application.

Conclusion

The Virtual Legal Office Support Associate is an exciting opportunity for those looking to work in a supportive, remote environment while playing a crucial role within a legal team. Job Duck prides itself on its inclusive culture and emphasizes the importance of the individual contributions of its team members. This role is particularly well-suited for individuals who are organized, detail-oriented, and seek a challenging yet rewarding position in a remote setting.

This job offer was originally published on himalayas.app