Virtual Operations Manager

Related keywords: remote job in new yorkremote job project managerremote job international

Job Overview

The Women Builders Council (WBC), a nonprofit organization based in New York dedicated to promoting women's advancement in architecture, engineering, and construction sectors, is currently hiring for the position of Virtual Operations Manager. This role is structured as an independent contractor position and is entirely remote, available exclusively for international applicants. The anticipated start date for this position ranges from January to February of 2026.

As a focal point in ensuring the smooth operational flow within WBC, the newly hired Virtual Operations Manager will be responsible for various administrative tasks, supporting daily operations across various programs and events while collaborating closely with the Executive Director.

Key Responsibilities

The successful candidate will undertake a variety of responsibilities that include:

• Support daily operations across all WBC programs, committees, and events to ensure seamless performance.
• Maintain schedules, calendars, and deadlines, proactively flagging any upcoming needs.
• Draft, proofread, and professionally send emails on behalf of the Executive Director and the organization.
• Coordinate virtual meetings, including board sessions and committee updates.
• Maintain and update organizational records, databases, membership lists, and event trackers to ensure everything is current and accurate.
• Prepare various documents such as spreadsheets, reports, and presentation materials.
• Assist with logistics for large events, webinars, and member engagements to ensure they run smoothly.
• Manage inbox organization, ensuring timely responses to inquiries.
• Track expenses, invoices, and reimbursements while assisting with basic financial organizational activities.
• Support project workflows and streamline systems to enhance operational efficiency.
• Uphold confidentiality and handle sensitive information with extreme professionalism.

Required Qualifications

Candidates interested in applying for this role should possess the following qualifications:

• Exceptional organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
• Strong professional written communication skills and proficient email etiquette.
• Fluency in English, alongside excellent reading, writing, and proofreading abilities.
• High proficiency in Excel, including sorting, filtering, formulas, and basic reporting.
• Familiarity with Google Workspace, Zoom, Canva, and CRM or membership platforms is preferred, or a willingness to learn these tools.
• A self-directed attitude, reliability, and effective time management skills in a fully remote environment.
• Prior experience in nonprofit or professional associations is a plus but not mandatory.

Work Authorization & Engagement Type

This position strictly requires candidates to be legally authorized to work in their country of residence. The chosen applicant will need to perform services for a U.S.-based organization without any form of visa sponsorship, relocation assistance, or immigration support. It is crucial to understand that the Women Builders Council does not provide any support regarding U.S. work authorization or visa-related matters.

Schedule & Availability

The Virtual Operations Manager role necessitates consistent working hours from Monday to Friday, specifically from 8:00 a.m. to 4:00 p.m. Eastern Time (New York time). Potential candidates must demonstrate their ability to adhere reliably to these specified hours.

Holidays

Contractors holding this position will observe U.S. federal holidays as recognized by the Women Builders Council, which is significant for understanding work-life balance in this role.

Compensation & Benefits

Compensation for the Virtual Operations Manager position will be provided as a fixed monthly fee in U.S. dollars, ranging between $1,200 to $1,500. The exact salary will depend on the individual’s experience and skill level. Importantly, as an independent contractor, this position does not include typical employee benefits such as health insurance, retirement benefits, or paid leave. Contractors will be responsible for managing all associated taxes, withholdings, and statutory obligations according to the laws of their country of residence.

Interview Process

The interview process for this role will involve final candidates completing a written and technical assessment, allowing the selection team to evaluate the applicant’s skills and suitability for the position.

Conclusion

The Virtual Operations Manager role at the Women Builders Council presents a unique opportunity for candidates seeking a remote position focused on operations within the nonprofit sector. Ideal for those with strong organizational capabilities, proficiency in digital tools, and a desire to support meaningful initiatives, this position offers both a rewarding experience and competitive compensation.

This job offer was originally published on remoteOK.com