Administrative Assistant III

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Job Overview

The position available is Administrative Assistant III at the Arizona Board of Dental Examiners. This role is primarily focused on providing professional and courteous service to the dental profession as well as the general public. The responsibilities outlined in this role include assisting with examination, licensure, complaint adjudication, and enforcement processes designed to ensure the protection of Arizona citizens' oral health, safety, and welfare.

Job Location

The job is located at 1740 West Adams Street Suite 2470, Phoenix, Arizona 85007. This position may allow for remote work within Arizona, dependent on the department’s business needs and performance expectations.

Salary and Benefits

The salary for the Administrative Assistant III position is set at $20.1924 per hour, equating to an annual salary of approximately $45,000.

The State of Arizona offers a comprehensive benefits package including:

• Optional employee benefits which include short-term disability insurance, deferred compensation plans, and supplemental life insurance.
• Life insurance and long-term disability insurance.
• Ten paid holidays per year along with vacation days.
• Health and dental insurance.
• A retirement plan within the Arizona State Retirement System, with enrollment eligibility occurring after 27 weeks of employment.

For further details on the full list of benefits available, candidates are encouraged to check the official benefits page of the State of Arizona.

Position Responsibilities

The Administrative Assistant III will carry out a variety of administrative functions, which include but are not limited to:

• Collecting, reviewing, and analyzing complex and/or confidential data; also responsible for preparing correspondence and reports.
• Responding to or routing routine inquiries from both external and internal sources, utilizing standard correspondence or other messaging channels.
• The ability to work independently while maintaining adherence to established procedures relevant to this job function.

Required Skills

Candidates applying for the Administrative Assistant III position are expected to possess the following knowledge, skills, and abilities:

### Knowledge:

• Familiarity with agency state statutes and rules, regulations, and customary operating procedures. Some basic knowledge of accounting is also preferred.

### Skills:

• Proficiency in oral and written communication is important, and familiarity with Google G Suite applications such as Docs, Sheets, Meet, Drive, Forms, and Calendar is advantageous.

### Abilities:

• Candidates should be able to plan, analyze, coordinate activities, and establish priorities effectively. Developing operational procedures and maintaining quality assurance in work processes are also key abilities required for success in this role.

Selective Preferences

Preference may be given to candidates who bring three years of administrative experience to the role, demonstrating their capability to handle various administrative support tasks effectively.

Essential Job Duties

The role's duties specifically emphasize specialized administrative practices in compliance, including tasks like:

• Conducting research, collecting evidence for formal hearings, and reviewing audits of patient records, inventory and drug records, along with compliance with infectious disease measures and insurance records.
• Upholding the timeliness, accuracy, and quality of work, which includes maintaining a comprehensive database of disciplinary and non-disciplinary actions as ordered by the Board.
• Organizing administrative documentation in alignment with compliance requirements as per Arizona State Library, Archives & Public Records.
• Tracking and verifying orders issued by the Board concerning various requirements such as restitution payments, completion of educational hours, and ensuring follow-ups with non-compliant licensees.
• Strong customer service aptitude is necessary, with responsibilities including answering incoming calls and responding to emails effectively.

Conclusion

This position is an excellent opportunity for candidates looking to expand their careers within the administrative field while directly supporting the Arizona Board of Dental Examiners. With a focus on compliance and regulatory duties, applicants can expect a dynamic work environment where their contributions will help positively impact the dental profession and the public in Arizona. For questions or further information, potential applicants can reach out to Brian Westerberg at brian.westerberg@azdoa.gov.

This job offer was originally published on himalayas.app