Asistente Ejecutivo a y de Operaciones

Related keywords: executive assistant remote jobassistant remote jobremote job spain

Overview of the Position

The position available is for an Executive and Operations Assistant at an organization called Our Common Home. This role is crucial for ensuring the smooth functioning of internal coordination, managing agendas, and orchestrating logistics for meetings and events. The successful candidate will contribute positively to the daily workflow of the team, which operates within the framework of social cohesion and sustainable environmental practices. The role is designed to support the organization in its mission to promote sustainable solutions and engage diverse community contributors.

Responsibilities

The key responsibilities for this role include:

• Internal Coordination and Executive Support: This involves organizing the team’s agendas, setting up meetings and travel arrangements, and documenting internal and external meeting notes. The assistant will track agreements and tasks arising from meetings, maintain updated institutional calendars, and support the preparation of presentations, reports, and materials for director and partner meetings.

• Document Management: Maintaining both physical and digital archives of the organization's documents is essential. The role requires assisting in the management of contracts, agreements, and institutional documentation, as well as coordinating the collection of information for audits and internal reporting processes.

• Logistics and Event Organization: The assistant will also play a role in organizing internal and external events, managing reservations, suppliers, and logistical materials. This includes ensuring that communication with participants and partners is timely and that events are executed with a focus on detail and punctuality.

• Cross-Functional Support: Collaboration with various departments such as Programs, Finance, and Communication is essential for the role. The assistant will help in implementing improvements in internal management processes and tools and contribute to a collaborative and efficient work environment.

Required Skills

Candidates interested in this position should possess the following skills and qualifications:

• A minimum of 2-4 years of experience in administrative roles, executive support, or operations coordination.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities independently and judiciously.
• Proficient in office tools, especially Google Workspace, Excel, Docs, Calendar, and Drive.
• Capable of drafting minutes, reports, and clear internal communications.
• Native Spanish speaker with an advanced level of English.
• A collaborative approach, discretion, and the ability to work with diverse teams are also critically evaluated.
• Previous experience in NGOs, foundations, or social and environmental projects will be considered an advantage.

Ideal Candidate Profile

This position is particularly suitable for individuals who have worked as:

• Executive or administrative assistants in social organizations or companies.
• Support technicians in management teams.
• Event managers or in logistics and training roles.
• Professionals experienced in process documentation and management follow-up.

Candidates who exhibit a passion for order, efficiency, and collaborative teamwork—and enjoy facilitating improved organizational outcomes—will thrive in this role.

Cultural Fit

The organization places a strong emphasis on collaboration, transparency, and continuous learning. The employees are encouraged to engage responsibly in a positive work environment that is essential for the organization's success. This role offers the opportunity to contribute actively to a team dedicated to making a real impact on the community and the environment.

Benefits of Joining

By joining Our Common Home, successful candidates will:

• Be part of a dedicated and multidisciplinary team.
• Contribute to the operational effectiveness of an organization that drives significant community impact.
• Gain insights into project management, partnerships, and institutional processes.
• Work in an environment that values initiative, organization, and continuous improvement.

Job Details

The desired start date for this position is September 2026, and it is classified as a part-time contract role. The job location is flexible within peninsular Spain, with opportunities for remote work supplemented by occasional in-person meetings. The application deadline for this role is July 10, 2026.
In conclusion, this position offers a meaningful opportunity for individuals looking to support sustainable development and community efforts through a well-structured organizational role.

This job offer was originally published on remoteOK.com