Executive Admin (US-Based Design & Build Company)

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Overview

The position of Executive Admin at Pearl Talent is a fully remote job targeting candidates based in the Philippines. This role offers a competitive salary of up to $1,800 per month, contingent upon experience, along with performance-based bonuses. The job demands a work schedule of 40 hours per week, with suggested timings from 8:00 am to 4:00 pm or 7:00 am to 3:00 pm CST. Pearl Talent connects top candidates globally with leading startups in the US and EU, ensuring a focus on exceptional talent and long-term career growth.

Company Overview

Pearl Talent is not just a recruiting firm but a company dedicated to connecting the top 1% of candidates from around the globe with startups that are poised for growth. Their clients have collectively raised over $5 billion and are often backed by reputable companies such as OpenAI and a16z. The company prioritizes not only the recruitment process but also the long-term development of its candidates, offering retention bonuses and community-oriented opportunities like annual retreats.

Key Responsibilities

The executive admin role encompasses a variety of responsibilities that can be divided into several core areas:

Executive and Administrative Support

• Manage executive calendars: Organizing and scheduling meetings effectively.

• Coordinate travel arrangements: Ensuring travel plans align with the executive's schedule.

• Draft business documents: Prepare presentations and reports that are critical for business operation.

• Handle communications: Manage personal and professional emails and maintain a professional tone in correspondence.

• Organize files: Utilize Google Drive for file organization and task management.

Operations and Project Management Support

• Coordinate business projects: Track deadlines and ensure timely task completion.

• Facilitate team communication: Supporting smooth operations across various teams.

• Assist with project organization: Help manage construction estimating processes and product searches.

• Oversee timelines: Make sure subcontractors meet their deadlines while addressing urgent items.

Design and Financial Support

• Support design projects: Organize project details and assist in sourcing project materials.

• Financial operations: Submit invoices and manage financial tasks when necessary.

• Create templates: Devise templates and guidelines relevant to tasks performed in the role.

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Social Media and Marketing Support

• Engage on social media: Particularly through platforms like Instagram, for content creation.

• Assist in marketing tasks: Prepare blogs, award submissions, and collaborate on marketing events.

Required Skills

Candidates interested in applying for the Executive Admin position should possess certain skills and qualifications:

• A minimum of 3 years in an executive or business support role.

• Strong organizational and time management skills, capable of handling multiple tasks.

• Excellent verbal and written communication skills.

• Proficient with office software and experience with CRM systems or project management tools is advantageous.

• The ability to operate both independently and as part of a team.

• High degree of discretion and confidentiality in handling sensitive matters.

• Problem-solving skills and a proactive attitude are essential for success in this role.

Benefits

Pearl Talent offers a range of benefits to its employees:

• Competitive Salary: Up to $1,800 per month, which is determined based on skills and experience.

• Fully Remote Work: Employees have the flexibility to work from anywhere in the world.

• Generous PTO: Ample paid time off, which promotes work-life balance and personal wellbeing.

• Health Coverage: Comprehensive Health Maintenance Organization (HMO) coverage becomes available after three months.

• Mentorship Opportunities: Employees can expect direct guidance from industry experts.

• Learning and Development: Continuous access to resources for professional development is provided.

• Global Networking: The chance to connect with professionals worldwide fosters a broad network.

In conclusion, the Executive Admin role at Pearl Talent represents a fulfilling career opportunity for individuals who meet the required qualifications and are eager to be part of a dynamic organization focused on fostering talent. With a supportive environment that prioritizes personal and professional growth, candidates can expect not only to excel in their roles but also to enjoy a balanced work-life amidst their contributions to exciting projects.

This job offer was originally published on himalayas.app