Executive Assistant

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Job Overview

The Executive Assistant (EA) position at Worldwide Flight Services is responsible for providing high-level administrative, operational, and strategic support to the SATS Chief Digital Officer (CDO). The primary goal of this role is to ensure the seamless coordination of activities for the CDO and support the broader TDX leadership team. This role is ideally suited for someone with significant experience in supporting C-suite personnel in a global setting.

Key Responsibilities

The successful candidate will undertake a variety of crucial responsibilities, including:

Executive Support

• Manage the CDO's complex calendar, effectively scheduling, prioritizing, and coordinating both internal and external meetings with consideration of varying time zones and working hours.
• Take a proactive approach in overseeing upcoming commitments, deadlines, and strategic priorities to ensure alignment and preparedness for the CDO.
• Handle confidential correspondence and sensitive information with utmost professionalism and discretion.
• Provide support to TDX leadership team members, which may involve scheduling key meetings and arranging travel.
• Compile and produce monthly Board reports, synthesizing inputs from the leadership team as necessary.

Operational and Strategic Coordination

• Act as a central point of contact between the CDO, technology leadership, cross-functional partners, and external stakeholders.
• Facilitate leadership team meetings and ensure smooth execution by preparing necessary documentation, taking minutes, and subsequently tracking action items.
• Coordinate global governance meetings and recurring leadership cadences.

Travel and Meeting Logistics

• Organize all aspects of travel, including accommodation and itineraries, while ensuring compliance with company policies and procedures.
• Provide real-time travel support and plan for contingencies when needed.
• Coordinate and manage TDX events, team meetings, and off-site gatherings.

Required Skills and Qualifications

To excel in this role, applicants should meet the following qualifications:

• Minimum 5 years of experience in supporting C-suite or equivalent senior leaders in a global organization.
• Excellent written and verbal communication skills.
• Demonstrated expertise in diary management, particularly across international time zones.
• Advanced skills in travel coordination, particularly with complex, multi-leg itineraries.
• Proficiency in the entire Microsoft Office suite, especially in PowerPoint and Excel.
• Experience with expense management and budget tracking.
• Exceptional organizational and project management skills, with a keen attention to detail.
• Familiarity with working in a technology environment is advantageous but not a prerequisite.

Company Values

The role at Worldwide Flight Services is also about aligning with their core values in the workplace:

• Safety: Proactively address safety risks and comply rigorously with safety regulations.
• Customer Focus: Aim to exceed customer expectations by anticipating needs and offering solutions.
• Respect: Understand and appreciate colleagues' diverse backgrounds and viewpoints.
• Excellence: Maintain high standards and ownership of tasks performed.
• Teamwork: Foster collaboration and prioritize company interests over individual ones.

Job Location and Flexibility

The EA position is based at London Heathrow, although the role allows for a primarily remote working arrangement. There is an expectation to be on-site for meetings with the CDO and for travel to other sites as needed.

Salary and Benefits

While the job listing does not specify a salary range, executive assistants typically receive competitive salaries commensurate with their experience and skills. Potential candidates are encouraged to discuss salary expectations during the application process.

Conclusion

Overall, the Executive Assistant role at Worldwide Flight Services presents an exciting opportunity for experienced administrative professionals who thrive in dynamic environments and want to support top-level leadership. Candidates who possess a combination of strong organizational skills, adaptability to work across multiple time zones, and the ability to maintain confidentiality and professionalism will excel in this position. This role not only promises professional growth but also offers an opportunity to contribute to the strategic objectives of the organization.

This job offer was originally published on himalayas.app