Pearl Talent is seeking an Executive Assistant/Community Leader to work in the Professional Services/Education sector. This role is available on a full-time basis and is fully remote, allowing applicants from the Philippines and Latin America (specifically Mexico, Colombia, Brazil, and Argentina) who possess strong communication skills and experience to apply. The role operates within the hours of 9:00 AM to 5:00 PM London Time. Pearl Talent matches the top 1% of global candidates to the best startups across the US and EU, which means you would have the opportunity to work with high-caliber talent.
Responsibilities
The position blends three main domains: executive support, community management, and project coordination. The responsibilities are divided as follows:
Executive Support
Draft, edit, and review communications, presentations, and reports for executives.
Manage the senior executive's calendar, coordinating meetings across multiple time zones.
Handle travel arrangements, ensuring timelines and accommodations are seamless.
Prepare comprehensive materials and documentation to support executive teams.
Community Leadership & Member Operations
Administer and manage the learning management system (using WordPress + Learndash).
Communicate effectively with members via email and Mailchimp, providing updates and engagement opportunities.
Onboard new members, fostering relationships and building community rapport.
Track and maintain records regarding member details, payments, and renewal statuses.
Event Coordination & Project Management
Plan, execute, and oversee training programs, workshops, and events from start to finish.
Maintain project plans to deliver milestones, deadlines, and deliverables.
Act as the liaison for vendors, clients, and event participants, ensuring quality execution.
Gather feedback post-event and compile reports to inform future initiatives.
Operational Efficiency & Internal Coordination
Manage vendor and supplier relationships, including contracts.
Continuously improve internal workflows to enhance efficiency and effectiveness.
Develop and maintain standard operating procedures (SOPs) and internal documents.
Work collaboratively with marketing and client engagement teams to ensure alignment.
Required Skills
Must-Haves
3 to 5+ years of relevant experience in roles such as Executive Assistant, Project Manager, or Operations Associate.
Proven background in supporting senior leadership or managing communities.
Proficiency in using WordPress and LMS platforms like Learndash.
Excellent organizational skills with a sharp attention to detail.
Strong English communication skills, both written and verbal.
Capability to work independently while managing multiple priorities effectively.
A bachelor's degree or equivalent professional experience is preferred.
Nice-to-Haves
Previous experience in professional education, events, or training is an advantage.
Familiarity with CRM software is beneficial.
Tech-savviness and readiness to adopt new tools and technologies quickly.
Experience working in a remote, distributed team setup is a plus.
Tools and Technologies
Must-Haves
Proficiency in Microsoft Office Suite, Google Workspace, WordPress, Learndash, Mailchimp, Zoom, email, Notion, Asana, and Trello.
Nice-to-Haves
Familiarity with CRM platforms and automation or workflow tools.
Benefits Offered
Attractive competitive salary based on experience and skillset.
Fully remote work option allowing you to work from anywhere.
Performance bonuses linked to reporting accuracy and operational efficiency.
Team incentives recognizing and rewarding high performance.
Generous paid time off (PTO) and health coverage for employees based in the Philippines.
Opportunities for direct mentorship from global industry experts.
Ongoing access to learning and development resources for career progression.
Chance to network with professionals around the globe.
Recruitment Process
Pearl Talent has a streamlined recruitment process that includes:
Application
Screening
Skills Assessment
Top-Grading Interview
Client Interview
Job Offer
Client Onboarding
If you are a highly organized professional who enjoys working in dynamic settings, has a keen eye for detail, and seeks a role that balances executive support and community leadership, then this position is for you. This role is a valuable opportunity to further your career while making a significant impact in a mission-driven company focused on creating a cleaner, fairer future.
This job offer was originally published on himalayas.app
This job offer summary has been generated using automated technology. While we strive for accuracy, it may not always fully capture the nuances and details of the original job posting. We recommend reviewing the complete job listing before making any decisions or applications.
