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Ambient Enterprises is a well-established company acting as the holding entity for 25 notable leaders in the custom HVAC market. The organization prides itself on its rich expertise in product knowledge, technical and application support, system design, and operational assistance. With a focus on commercial, industrial, and healthcare/life sciences sectors, Ambient Enterprises is growing by not only enhancing its service offerings but also expanding its market presence through considerable acquisitions.
The Payroll Coordinator role at Ambient Enterprises entails managing the company’s payroll system and supervising the Time & Labor system. The chosen candidate will also be responsible for maintaining payroll records, preparing payroll reports, and assisting employees with payroll inquiries. This role is critical to ensuring the efficient, accurate, confidential, and timely processing of employee checks.
This position is predominantly remote, yet applicants must be prepared to operate during East Coast hours to coordinate effectively with the team and the Director of Payroll they will report to.
Processing payroll: The Payroll Coordinator is responsible for ensuring the accurate processing of employee timesheets, maintaining updated payroll records, and addressing any employee queries concerning payments.
Adherence to payroll policies: The Coordinator will review existing payroll procedures and furnish guidance to employees regarding the specifics of these policies.
Compliance: It is imperative that all payroll transactions are compliant with established employment standards and regulations.
Record-keeping: The role requires maintaining precise records of all payroll documentation and transactions.
Reporting: The Coordinator will prepare and distribute payroll reports to managers and stakeholders which are critical for organizational transparency.
Issue resolution: The ability to resolve payroll discrepancies or issues as they arise is a key aspect of the job.
Tax forms: The Coordinator will assist in managing employee tax forms, including W-2s, ensuring employees receive accurate tax documentation.
Coordination with HR: Close collaboration with the HR department is needed to update payroll-related changes such as new hires and terminations.
Audits: Conducting periodic audits and verifications of payroll records is a responsibility linked with maintaining the integrity of the payroll system.
Employee support: Providing assistance to employees with questions or concerns regarding payroll is an essential duty in this position.
The position demands a specific skill set to ensure success:
Proven experience: Applicants should have substantial experience in a similar role, specifically as a payroll coordinator.
Familiarity with payroll software: Experience with payroll processing software, ideally Paylocity, is highly recommended but not a strict requirement.
Understanding of legislation: A solid knowledge of relevant labor laws at both federal and state levels.
Analytical skills: Candidates must demonstrate strong analytical and numerical skills, with proficiency in Excel a priority.
Attention to detail: A keen eye for detail, especially in managing sensitive payroll data, is crucial.
Communication skills: Strong communication abilities are necessary to effectively relay information and support employee inquiries.
Educational background: A diploma or a degree (BSc/BA) in accounting, finance, or a related field is required.
Ambient Enterprises estimates a competitive salary ranging between $65,000 and $70,000 annually for the Payroll Coordinator position. This range may be flexible, allowing for negotiations based on the candidate's experience and skill level, a factor that could play a pivotal role in salary discussions.
Ambient Enterprises is committed to providing equal employment opportunities to all individuals and embraces a diverse workforce. This commitment extends to employees and applicants, prohibiting discrimination and harassment in any form based on various characteristics including race, color, religion, age, sex, national origin, and other protected statuses as per federal, state, or local laws.
The role of Payroll Coordinator at Ambient Enterprises presents a robust opportunity for individuals seeking a rewarding career within an established company. With the flexibility of remote work and an inclusive work culture, candidates who meet the outlined requirements can look forward to contributing to a dynamic team while ensuring the integrity and smooth operation of payroll processes.
This job offer was originally published on remotive.com
This job offer summary has been generated using automated technology. While we strive for accuracy, it may not always fully capture the nuances and details of the original job posting. We recommend reviewing the complete job listing before making any decisions or applications.
