Reed Smith LLP: Business Center Specialist - (Remote)

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Overview

Reed Smith LLP, an international law firm with a commitment to innovative legal solutions, seeks a Business Center Specialist. The firm offers a team-oriented environment with over 3,000 employees globally, including 1,600 lawyers, across 30+ offices. The Business Center operates as a 24/7 document production department crucial for supporting the firm's operations.

Position Summary

The Business Center Specialist position is a full-time role, requiring employees to work 9:00 PM - 5:30 AM ET from Tuesday through Saturday. The primary focus will be on providing administrative support, including word processing, data entry, and various clerical tasks. This role is essential, as it entails the accurate completion of work submitted from various offices across the firm.

Job Duties and Responsibilities

The responsibilities of the Business Center Specialist encompass:

• Creating and Formatting Documents: This includes transforming hand-written notes or marked-up documents into professional files such as memos, charts, briefs, agreements, and more, using PDF or audio formats.
• Spreadsheet Management: Creating and formatting Excel spreadsheets and PowerPoint presentations, which are crucial for various reports and presentations within the firm.
• Database and Document Management: Entering and sorting data, scanning documents into digital formats, and utilizing software like Adobe Acrobat for document management.
• Proofreading and Updating: Ensuring documents are free from errors and maintaining up-to-date contact lists.
• Transcription and Time Entry: Transcribing digital dictation and entering timekeeper data into the firm’s accounting system.

These duties require a proactive approach and the ability to handle multiple tasks effectively while adhering to strict deadlines.

Required Skills and Qualifications

While a high school diploma is the minimum requirement, candidates with college experience or business school training are preferred. The following skills and experiences are critical for applicants:

• Technical Proficiency: Two years of experience with Microsoft Word is mandatory. Familiarity with Excel and PowerPoint is also preferred.
• Language Skills: Knowledge of Mandarin, French, and/or German is advantageous, though not required.
• Typing and Proofreading: Candidates must demonstrate strong typing skills (80 wpm) and a keen eye for detail in formatting and proofreading documents.
• Independent Work: The ability to work independently while maintaining accuracy and productivity is essential. Candidates should be capable of deciphering various handwriting styles and must have strong organizational skills.

Working Conditions

The role is designed for remote work, providing flexibility to employees. However, the position may sometimes require extended hours beyond the regular schedule, especially for tight deadlines.

Salary and Benefits

The expected salary range for this role in Pittsburgh is $19.00 - $24.50 per hour. Actual compensation may vary based on location and individual experience. Reed Smith also offers a comprehensive benefits package that includes:

• 401(k) Retirement Plan: Preparing for future financial stability with a competitive employer contribution.
• Health Benefits: Medical, dental, and vision insurance, as well as Health Savings Accounts (HSA) and various additional insurances (Critical Illness, Life Insurance, etc.).
• Flexible Spending Accounts (FSA): Options for managing healthcare and dependent care costs.
• Employee Assistance Programs (EAP): Support services for mental health and wellness.
• Paid Time Off: Available to all full-time non-temporary employees, along with additional paid family leave for eligible staff.
• Tuition Assistance: For those eager to further their education and skills.
• Work Environment: With a business casual dress code, Reed Smith promotes a professional yet comfortable work atmosphere.

Conclusion

Working as a Business Center Specialist at Reed Smith LLP provides an opportunity for individuals seeking a career in a dynamic and diverse legal environment. The position offers the chance for professional growth, competitive pay, and numerous benefits aimed at enhancing employee well-being. Candidates looking for a stimulating role with the potential to contribute significantly to a reputable law firm's operations should consider applying.

This job offer was originally published on weworkremotely.com