HR Coordinator

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Job Overview

The HR Coordinator position at Smartbugoperatingllc is essential for the efficient functioning of the company's human resources department. This role entails providing critical administrative support across various HR functions, making it vital to the overall success of HR processes. The Human Resources Coordinator is expected to have a strong work ethic and a keen attention to detail, especially when handling sensitive company and employee information.

Company Background

Smartbugoperatingllc is recognized as a top-tier agency within the HubSpot ecosystem, specializing in crafting innovative digital solutions. With a fully remote team comprising over 250 professionals, the agency builds intelligent and responsive web solutions that span from corporate websites to intricate web applications. Their dedication to aligning their expertise with the business objectives of clients positions them as a leader in the digital marketing and customer lifecycle management domains.

Key Responsibilities

The HR Coordinator will be involved in several important duties, which can be categorized as follows:

Recruitment and Onboarding

• Assist with the recruitment process through administration of the ATS (Lever), coordinating interviews, assessments, and managing communication with candidates.
• Prepare offer letters and complete necessary new hire paperwork.
• Oversee the pre-boarding and onboarding processes, including conducting orientations, manager training, and setting up task lists.
• Ensure compliance with the I-9 and eVerify processes.
• Maintain job descriptions to ensure they are accurate and updated.

Benefits Administration

• Serve as the first point of contact for employee benefits inquiries and escalate as necessary.
• Assist with annual enrollment for benefits and coordinate various benefits training sessions.
• Handle leave of absence requests and accommodations as needed.

Payroll Duties

• Process employee change actions such as terminations, promotions, and transfers and assist with bi-monthly payroll processing.
• Manage inboxes related to HR operations, ensuring that important communications are addressed promptly.

Administrative Tasks

• Maintain accurate and up-to-date employee records and oversee HR mail operations.
• Prepare ad hoc reports and assist in managing the HR calendar, which includes celebrations of employee milestones.
• Keep HR materials organized across various platforms like Paylocity and Google Workspace.

Communications and Culture

• Act as the initial point of contact for staff inquiries, enhancing internal communications.
• Manage employee gifts and swag and engage in planning company events and recreational activities to build team culture.

Compliance Responsibilities

• Take ownership of Labor Law Poster compliance and assist in conducting audits and compliance reviews.
• Manage timecard audits and support worker compensation processes when necessary.

Other Responsibilities

• Adhere to all local, state, and federal laws and regulations while complying with company policies.
• Maintain confidentiality of all relevant information and perform additional tasks as assigned.

Required Skills and Qualifications

To qualify for the HR Coordinator role, candidates need to possess several essential skills:

• A Bachelor's degree in Human Resources or a related field.
• At least 1 year of relevant HR experience, including familiarity with human resource practices and principles.
• Proficiency in time management and organizational skills, with a proven capability to juggle multiple projects efficiently.
• Strong communication skills are essential for effectively interacting with all levels within the organization.
• The ability to quickly adapt to new systems and processes.
• Proficiency in Google Suite, including Gmail, Sheets, Docs, and Drive.
• A passion for professional development and learning, particularly in the HR field.

Benefits and Perks

Smartbugoperatingllc provides a range of attractive benefits for its employees, including:

• Health insurance with company contributions and comprehensive maternity and paternity leave.
• Paid time off, including extra days off on birthdays.
• A 401(k) plan with employer matching to secure financial futures.
• A four-week paid sabbatical every five years of employment, offering employees a break to recharge and reflect.
• Monthly remote work allowances and provisions for health savings accounts.
• Additional benefits like disability and life insurance, as well as pet insurance.

Summary

The HR Coordinator position at Smartbugoperatingllc represents an opportunity for individuals looking to advance their careers in Human Resources within a dynamic and forward-thinking organization. Candidates are encouraged to demonstrate their organizational abilities, attention to detail, and a proactive approach to HR management, helping to foster a positive work environment within a renowned digital agency.

This job offer was originally published on remotive.com