Virtual Assistant

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Overview

Starfish is actively looking for organized and dedicated Virtual Assistants to join their team. This role is aimed at supporting a network of businesses around the world, highlighting the company's global outreach and client relationships.

Job Position

The position of Virtual Assistant at Starfish offers a unique opportunity to engage in various tasks that require a proactive approach and excellent communication skills. Virtual Assistants will be responsible for various administrative functions that support the operation of multiple businesses. This is a full-time role, allowing for remote work primarily from the Philippines.

Required Skills

Applicants should have a range of skills that are pivotal for a successful Virtual Assistant role:

1. Experience: A minimum of 6 months to 1 year as a Virtual Assistant or in a similar administrative role is required to ensure candidates have the necessary practical knowledge.

2. Education: Candidates should be a minimum of 18 years old and have completed Senior High School, ensuring a foundational level of education.

3. Communication Skills: Exceptional phone, email, and instant messaging communication abilities are crucial as Virtual Assistants will engage with clients and team members regularly.

4. Organizational Skills: Strong organizational and time management proficiencies are mandatory for efficiently handling various tasks and responsibilities throughout the day.

5. Technological Adaptability: Candidates need to be technologically adept and familiar with modern tools, such as desktop sharing, cloud services, and VoIP applications.

6. Software Proficiency: Proficiency in word-processing software and spreadsheets (e.g., MS Office) is required to perform daily tasks efficiently. Familiarity with online calendars and scheduling tools like Google Calendar is also important.

7. Proactive Attitude: A proactive approach and a willingness to engage in training and development opportunities are essential for personal and professional growth in this role.

8. Shift Work: The ability to work night shifts is a requirement due to the global nature of the businesses that will be serviced.

Duties and Responsibilities

The Virtual Assistant will have a diverse array of responsibilities aimed at supporting the business operations effectively:

• Organizing and managing documents and files efficiently to ensure easy access and retrieval.
• Handling data entry tasks such as compiling lead lists, transcribing meeting minutes, and managing payroll information.
• Conducting product research, procuring goods, and obtaining samples, which may involve logistical planning.
• Maintaining and updating marketing and sales campaign information utilizing a CRM system.
• Generating and dispatching statements and invoices while monitoring payments and tracking company expenses.
• Gathering and analyzing data on trends and industry best practices to prepare reports for comparative analysis.
• Overseeing project progress and facilitating internal communication for ensure smooth operations.
• Coordinating team schedules and managing potential scheduling conflicts to optimize time management.
• Arranging travel itineraries and managing logistical aspects of travel for team members.
• Managing email correspondence, organizing the inbox effectively according to client preferences, and notifying clients of important communications.
• Undertaking miscellaneous tasks as required, demonstrating flexibility and adaptability.

Technical Requirements

To be considered for this position, candidates must ensure they have:

• A USB headset
• A functional webcam
• A computer that meets operational needs
• A reliable Internet connection with a minimum speed of 25 Mbps via cable connection to ensure smooth communication and task performance.

Benefits

Starfish offers several benefits to its Virtual Assistants, which enhance both work-life balance and professional development:

• Comprehensive Health Insurance Coverage (HMO) supports employee well-being.
• Performance-based incentives reward and motivate employees based on their performance.
• An embracing and inclusive workplace culture that values diversity and collaboration.
• Continuous upskilling and development opportunities to support career advancements.
• A full work-from-home arrangement, allowing for flexibility and convenience in work routines.
• A dedicated and supportive team environment fosters collaboration and initiative.
• Pathways for professional advancement, encouraging growth within the organization.
• An engaging work atmosphere that prioritizes employee enjoyment and satisfaction at work.

Final Notes

The role of a Virtual Assistant with Starfish not only presents an exciting opportunity for personal growth and professional development but also offers a chance to contribute to a diverse array of global businesses. Candidates should feel encouraged to apply, given the multitude of skills gained and the supportive work conditions available. This job fundamentally calls for individuals who are keen on assisting businesses while growing their own competencies in a nurturing environment.

This job offer was originally published on himalayas.app